How do I add a consolidated file? [ADMIN]
Before you get going on adding a consolidated file in Silverfin, please be aware that Silverfin is by no means a consolidation tool.
You are able to create a consolidation file based on existing client files in Silverfin and to use this client file to show adjustments, perform reconciliations and to create reports with a view of all consolidated entities
Before adding a consolidated file, you will need to:
1) Ensure all the client files you wish to consolidate have already been added to Silverfin.
2) Ensure the consolidations is enabled on your Silverfin environment (please contact your CSM for this).
3) Although not mandatory, please check your contract to see the consolidated file price to avoid any invoice queries/confusion in this regard. Please contact your CSM if you need assistance with this.
Once the above is done, it's smooth sailing! The next few steps in the process will look quite familiar....starting with 'Add a new client'
Step 1: Sync
Select the 'Silverfin files for a consolidation' option, the reporting frequency (month, quarter, year), and the currency.
Step 2: Administrative Sync
If you want to set up a Companies House sync, select this option and key in the Companies House number where it says Sync reference
Step 3: Client File Details
This form is quite easy to complete, but here are a few things which may sound a bit foreign (don't worry, any details input here can easily be amended at a later stage by clicking 'Edit client' within the relevant client file). Also, if you are setting up your Admin Sync to Companies House, you can leave some of this blank, and it will populate based on the information in Companies House, either overnight, or when you trigger the sync.
- Need more details for the address? Simply put a comma between the extra pieces of info you'd like to add! This is useful for Accounts Production where the address will then show on separate lines
- Logo: If you want to display the client’s logo on the front page of an export, you can upload it here
Step 4: Client Template
The selection here depends on whether you have different client templates or not! Basically, you just need to select the client template that is relevant to the file you are adding.
- Client template: This is the client template you want this client file to follow. You as a firm can have a number of different client templates, which will vary slightly depending on 'client type.' You can read more about client templates here.
Note: If the client template selected has a specified mapping assigned to it, you will not be able to select a different 'Account mapping' option when adding a new client. Please read this article if you require any further guidance on this or how to change it (i.e. if you do want the user to be able to select different mapping options at this level).
Step 5: Pulse Set Up
Pulse is the Client Portal that you can use with your customers. A Pulse template will determine which information you will share with your client (if you choose to add External Users). Only an admin can design pulse templates.
This is not mandatory, but if you do wish to set up a Pulse then this is where you can do it! You can also set this up later through the 'Edit Client' screen.
Step 6: User Access
Finally, you will need to decide which users have access to this file.
You can always add or remove users late on. See the article How can I add a new user?
There's 1 more step involved, and that's selecting the existing client files that you wish to consolidate.
Simply drag and drop the relevant client files to the left-hand side and hit 'Save':
The new consolidated file should then start syncing the data from the files selected (click the sync arrows if this doesn't happen immediately):
When the green banner appears at the top of the page, click 'Refresh page' and your consolidated file will be ready to use!
The only thing better than 1 Silverfin file is several files joined into 1...As you can see, there are simply no cons of using Silverfin ;)