Common Configurations [ADMIN]

Configurations are quick and easy ways to tailor your templates! Here are a few which you may find handy:


'Show journal summary' button

Templates it applies to:

  • Accruals
  • Prepayments
  • Accrued Income
  • Deferred Income

What it does:

It creates adjustments based on the workings in the account template and allows the user to post the suggested adjustment directly from the template.

Code:

{% assign show_journal = true %}


Show totals in your preview

Templates it applies to:

  • Standard template (Default)

What it does:

It activates showing totals in export preview such as the workflow review screen.

Code:

{% assign show_total_in_export = true %}


Calculate and post depreciation/amortisation on the FixeAsset Register/Intangible FAR:

Templates it applies to:

  • Fixed Assets Register
  • Intangible Fixed Asset Register

What it does:

It creates adjustments based on the workings in the account template and allows the user to post the suggested adjustment directly from the template.

Code:

{% assign show_adjustment_button = true %}


Invoice date logic

Templates it applies to:

  • Accruals 
  • Accrued Income (coming soon)

What it does:

It takes the invoice date on the template into account, so that the accrual/accrued income is reversed when invoiced.

Code:

{% assign invoice_date_logic = true %}


'Prepared by/Reviewed by/Final reviewed by' header:

Templates it applies to:

  • All

What it does:

Allows oversight of who prepared/reviewed/final reviewed the file and when this took place.

Code:

{% assign show_header = 'true'%}

{% assign show_header_export = 'false' %}

Additional information footer

Templates it applies to:

  • All

What it does:

Provides an input box and paper clip (for attachments) at the bottom of the working paper for any additional information that might not be relevant to put elsewhere on the working paper.

Code:

{% assign show_footer = 'true'%}

{% assign show_footer_export = 'false' %}


Increase the range of nominal codes on a #:

Templates it applies to:

  • Various

What it does:

This allows you to select nominal codes that are not part of the predefined selection available on the hashtag.

Code:

{% assign bookkeeping_accounts_range = bookkeeping_accounts_range | default:'4__9' %}

Note: 4__9 on the code above is an example. You are able to input the range that is required by your firm.


Change the 'template view' from detailed (default) to simple:

Templates it applies to:

  • Accruals
  • Prepayments
  • Accrued Income
  • Deferred Income

What it does:

Allows you to choose a simpler account template if less detail is required.

Code:

{% assign template_view_button = 'show' %} 


'Display dimension codes' button

Templates it applies to:

  • Accruals
  • Prepayments
  • Accrued Income
  • Deferred Income

What it does:

Allows the user to input up to 6 additional fields on the template (e.g. business unit, etc) and name these columns.

Code:

{% assign dimension_button_if = true %}


'Show/hide FX' button

Templates it applies to:

  • Accruals
  • Prepayments
  • Accrued Income
  • Deferred Income

What it does:

Creates additional columns in the template relevant to invoices in foreign currency (invoice currency, the invoice amount in that currency, and the invoice rate).

Code:

{% assign fx_button_if = true %}


'Fractions' option

Templates it applies to:

  • Accruals
  • Prepayments
  • Accrued Income
  • Deferred Income

What it does:

Allows you to to calculate your accrued/prepaid (etc.) value as a fraction (in additional to the monthly and daily selection).

Code:

{% assign fractions_if = true %}

Mandatory fields

Templates it applies to:

  • Accruals
  • Prepayments
  • Accrued Income
  • Deferred Income

What it does:

Creates mandatory fields in a template so that these fields have to be input for the template to show as reconciled.

Code:

{% assign attachment_warning_if = true %}
{% assign display_warning_acc_number_if = true %}
{% assign invoice_number_warning_if = true %}
{% assign invoice_date_warning_if = true %}
{% assign description_warning_if = true %}

Bank Reconciliation - don't show the option to input details of an overdraft facility:

Templates it applies to:

  • Bank reconciliation

What it does:

Removes the input fields for an overdraft facility.

Code:

{% assign show_overdraft = 'false' %}


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